Vehicle stock.
Under control.

Track purchase details, lifecycle states, custom specs, and vehicle history in one connected database. Look up details instantly by registration.
Registration lookup & auto-spec imports
Custom fields for dealer-specific records
In Stock, Reserved, Sold, and Archived states
Active Inventory CRMEvery vehicle lifecycle state tracked from purchase to handoff.
LF19 GOW

Audi A4 Avant 2.0 TDI

S Line • S Tronic • Tech PackIn Stock

Reg Lookup

Make & model auto-fill

Custom Fields

Bespoke specifications

Lifecycle

Available & reserved

Audit Trail

Full vehicle history
Core Platform

The main workflows,
connected end to end.

From the first vehicle lookup to the final VAT export — every module ships connected in one cohesive ecosystem.
Stock Control

Stock Management

A centralized, enterprise-grade repository for your entire vehicle inventory. Automatically retrieve precise manufacturer specifications by registration number, monitor vehicles throughout their lifecycle from procurement to retail sale, log internal reconditioning costs, and define customizable fields to capture unique dealer metrics.
  • Registration lookup & automatic specification retrieval
  • Custom fields for bespoke tracking (e.g., floorplan source)
  • Lifecycle Status (In Stock, Reserved, Sold)
  • Comprehensive history audit logs tracking key revisions
Inventory MetricsTotal: £685.4K
VehicleRegMileageStatus
Audi A4 AvantLF19 GOW84.2k kmIn Stock
BMW 3 SeriesGX21 KLY41.5k kmReserved
Ford FiestaEK69 LPR28.4k kmSold
Margin Security

Profit Leak Detector

A real-time margin monitor that watches your cash flow. Scans work orders and vehicle prep sheets for hidden costs, alerting management when vehicle prep overruns, parts price increases, or labor inefficiencies erode margins.
  • Target margin thresholds matched by vehicle category
  • Active labor variance reports (scheduled vs. actual hours)
  • Preparation costs variance budget logs with alerts
4 Leak Flags-£2.8K Est. Loss
Stock / JobTargetActualOverrun
#AF-0492 BMW15.0%5.4%+£1,240
#AF-0120 Ford12.0%8.2%+£480
Days-on-Lot

Dead Stock Monitoring

Flag aging vehicles sitting on your lot past your target threshold. The system calculates daily lot rent overhead accruals and projected margin decay curves dynamically to help optimize retail turnover.
  • Configurable aging alert thresholds by stock group
  • Daily lot holding cost and rent accrual calculations
  • Decline analytics forecasting margin erosion
Holding Cost AuditLimit: 60 Days
VehicleDaysLot Cost
Mercedes C220d
98d
£980.00
Nissan Qashqai
72d
£720.00
Audi A3 Sport
54d
£540.00
Expense Split

Smart Overhead Allocation

Stop guessing your true vehicle margins. Autofid auto-allocates portioned rent, electricity, and custom business overhead expenses to your vehicle inventory and repair jobs daily based on occupancy.
  • Auto-allocated overheads per vehicle day
  • Split fixed utilities and rent across active stock
  • True net profit projection net of overheads
Operating Costs£12.50 / Unit / Day
OverheadTotal / DayPer Unit
Lot Rent & Rates£250.00£8.90
Utilities & Sites£100.00£3.60
Site Insurance£75.00£2.70
Workshop Board

Live Job Tracking

Manage active repair orders, technician hours, and parts logs in a real-time workshop pipeline. View parts arrival statuses, assign jobs to mechanics, and attach visual progress proof directly to active job cards.
  • Interactive workshop Kanban job board
  • Technician time logs with billable efficiency
  • Integrated parts supplier catalogue imports
Bay UtilizationActive: 8
JobTechProgress
Dual Mass FlywheelDave S.
75%
Brake Pads ReplacementM. Kelly
100%
DiagnosticsSarah C.
10%
VAT Compliance

Compliant Invoices & Schemes

Professional billing automation that handles standard sales, service invoices, deposits, and refunds. Supports standard VAT and the margin scheme natively, ensuring accounting compliancy for vehicle traders.
  • Standard & Margin Scheme billing compliancy
  • Professional PDF generator for invoice printing
  • Auto-sync job parts and technician labor tasks
Margin & StandardStandard VAT: £14.9K
InvoiceSchemeTotal VAT
INV-2026-9041Margin VAT£290.00
INV-2026-9042Standard£2,490.00
INV-2026-9043Margin VAT£180.00
Expiration

Warranty Alerts & Countdowns

Keep client relationships strong and avoid unexpected disputes. Track manufacturer, dealer, and parts warranty expiration countdowns, displaying alert warning feeds on the central dashboard.
  • Automatic 7-day and 30-day dashboard notifications
  • Supplier vs. customer claims resolution records
  • Actionable warning feed preventing missed outreach
Expiring WarrantiesAction Required
LF19 GOWExpired
Audi A4 Avant 2.0Expires: Jun 18, 2026
Expired
GX21 KLYExpiring (3d)
BMW 3 Series MExpires: Jun 24, 2026
3days
KW18 ZXPExpiring (8d)
Mercedes C220dExpires: Jun 29, 2026
8days
Audit Exports

Compliance Hub

Keep your financial records audit-proof. Download prepopulated VAT Return summaries, export custom data ranges for accountants, and access logs securely with complete administrative accountability.
  • Pre-formatted VAT Return CSV sheets
  • Comprehensive transaction history logs
  • Administrative action logs for audit verification
Verification HubHMRC Compliant
Report DocumentFormatStatus
Margin VAT PackZIP (PDF+CSV)Verified
Standard SheetsExcel (.xlsx)Ready
Audit Activity logsCSV ExportVerified
Metrics

Ecosystem scale,
measured in real metrics.

Autofid drives performance for independent dealerships and workshops around the world, keeping operations connected, secure, and compliant.
Scale & Depth

0+

Major modules across stock, workshop, finance, support, and admin
Core Workflows

0

Core workflows: dealership, garage, finance, and operations
Security Layer

0

Security layer with sessions, permissions, audit, and monitoring
Financial Compliance

0

Returns, summaries, VOP, stock movement, and invoice exports
Supporting Capabilities

Other features we have
in the dashboard.

We packed the platform with every secondary tool, safety net, and branding toggle you need to run at full throttle.
[ F-01 ]

Customer CRM

Manage client profiles, vehicle purchase records, invoice history, and balance sheets in a searchable central directory.
  • Client purchase and service logs
  • Searchable vehicle and payment history
  • Interactive directory filters
[ F-02 ]

Supplier Directory

Sourcing contact records, supplier catalog parts management, and automated part cost importing directly into active job cards.
  • Trade contact registry
  • Supplier catalog price logs
  • Import parts costs directly
[ F-03 ]

Technician Tracking

Set technician hourly rates, log live clock-in hours, and view auto-calculated technician billable efficiency analytics.
  • Technician labor hourly rates
  • Clock-in active timer monitoring
  • Assigned bay queues & stats
[ F-04 ]

General Expenses Ledger

Log business cash outlays, classify corporate expenditures, and tag custom expense categories to track all money out.
  • General expense tracking & categorisation
  • Fixed utility rate logs
  • Automated vehicle cost deductions
[ F-05 ]

Soft-Delete Archive

Safety net to review soft-deleted records, restore accidentally deleted vehicles, jobs, or invoices, and recover them instantly.
  • Soft-deleted vehicles and invoice recovery
  • Retention cleanup thresholds
  • Permanent deletion security flags
[ F-06 ]

In-App Support Helpdesk

Submit help tickets, review support threads directly from the app, search built-in FAQs, and view system alert logs.
  • Helpdesk support tickets & chat logs
  • Comprehensive FAQ articles search
  • System warning and alerts notifications
[ F-07 ]

Branding Customization

Upload company logos, customize layout spacing, change accent colors, and configure branding preferences for PDF invoices.
  • Invoice logo files uploader
  • Document template layouts customization
  • Accent colors & mode preferences
[ F-08 ]

Billing & Quotas Portal

Manage subscription limits, monitor stripe invoicing, track user seat counts, and check tenant resources.
  • Stripe billing details logs
  • Active staff seat restrictions
  • Stock quota vehicle usage meters
Customer Success

Loved by workshops.
Trusted by dealers.

Read how independent dealer groups and service garages use Autofid to track daily margins and keep operations running smoothly.
“Autofid gives us one place for stock, workshop prep, invoices, VAT reports, and warranty follow-up. The team finally works from the same source of truth.”

Patrick Doran

Dealer principal
“The job board and supplier catalogue removed a lot of duplicated admin. Parts, tasks, technician notes, and service invoices stay tied to the job.”

Ciara Murphy

Operations director
“I care about exact margin. Vehicle cost history, overhead allocation, VAT sheets, and scheduled exports make month end feel much less chaotic.”

Sean Riordan

Finance manager
“Autofid gives us one place for stock, workshop prep, invoices, VAT reports, and warranty follow-up. The team finally works from the same source of truth.”

Patrick Doran

Dealer principal
“The job board and supplier catalogue removed a lot of duplicated admin. Parts, tasks, technician notes, and service invoices stay tied to the job.”

Ciara Murphy

Operations director
“I care about exact margin. Vehicle cost history, overhead allocation, VAT sheets, and scheduled exports make month end feel much less chaotic.”

Sean Riordan

Finance manager
“Autofid gives us one place for stock, workshop prep, invoices, VAT reports, and warranty follow-up. The team finally works from the same source of truth.”

Patrick Doran

Dealer principal
“The job board and supplier catalogue removed a lot of duplicated admin. Parts, tasks, technician notes, and service invoices stay tied to the job.”

Ciara Murphy

Operations director
“I care about exact margin. Vehicle cost history, overhead allocation, VAT sheets, and scheduled exports make month end feel much less chaotic.”

Sean Riordan

Finance manager
“Autofid gives us one place for stock, workshop prep, invoices, VAT reports, and warranty follow-up. The team finally works from the same source of truth.”

Patrick Doran

Dealer principal
“The job board and supplier catalogue removed a lot of duplicated admin. Parts, tasks, technician notes, and service invoices stay tied to the job.”

Ciara Murphy

Operations director
“I care about exact margin. Vehicle cost history, overhead allocation, VAT sheets, and scheduled exports make month end feel much less chaotic.”

Sean Riordan

Finance manager
Pricing

Plans for each stage.
Room to scale.

Start with today's workflow. Unlock the full Autofid platform as your stock, team, and service volume grow.
01Starter
$49/mo
per month, billed monthly
For small teams moving stock, invoices, and basic reporting out of spreadsheets.
  • Vehicle stock management
  • Customers and suppliers
  • Sales invoices and deposits
  • Basic reports and exports
  • Email support
Start 14-day trialNo credit card required.
Most popular
02Professional
$99/mo
per month, billed monthly
For dealers and garages who need the full operating system.
  • Everything in Starter
  • Workshop jobs and technicians
  • VAT return sheets and scheduled reports
  • Warranty reminders and archive recovery
  • Role-based users and audit logs
  • Priority support
Start 14-day trialNo credit card required.
03Enterprise
Custom
Annual, bespoke contract
For dealer groups, multi-site operations, and teams needing guided setup.
  • Everything in Professional
  • Custom subscription limits
  • Super-admin monitoring and reporting
  • Security policy support
  • Onboarding, migration, and dedicated account support
Contact Sales
Get in touch

We’re here to help
your business scale.

Have questions about our multi-tenant stock tracking, workshop jobs, or invoicing setup? Tell us how we can help.

Email Us

Our support team will reply within 24 hours.support@autofid.com

Request a Callback

Leave your details and we will call you back.

Visit Us

Autofid HQ, Tech Hub DistrictDublin-Cavan, Ireland

Send us a message

Fill out the form below and we will get back to you as soon as possible.
Ready when you are

Put the whole
operation on Autofid.

Start with stock and invoices, then bring in workshop jobs, VAT reports, warranties, team permissions, and support as your process grows.

Try Autofid free

No credit card required.
Create free accountLog in to account